By Ali Hale
Writing a Business Thank you Note
As you can see, after a job interview, a thank you note may be a must. (This will depend on your career area and the business etiquette in your country.) And in any business situation, it never hurts to send a polite letter, whether or not you think it’s absolutely required.
A business thank you letter is somewhat different to the sort you send to your Grandma in gratitude for your Christmas slippers. Your business letter should:
Be typed, ideally on letter-headed paper. (Handwritten or emailed letters are okay if you know the recipient will prefer this.)
Be sent promptly (within 24 hours of an interview, for instance).
Be friendly but also professional. It would be very inappropriate to end a business thank you with “love from”.
Structuring a Business Thank You Note
As with the personal thank you note, there’s an easy formula to follow.
Set your letter out as a proper business letter, using letter headed paper and including your address, the recipient’s address, and the date. (You can find instructions on US business letter format and UK business letter format here on Daily Writing Tips.)
Address the recipient as “Dear [name],” erring on the side of caution regarding formality. (“Mr Jones” or “Dr Smith” rather than “Bob”).
Start by thanking them for the interview, pay rise, promotion, event, or other occasion that you’re writing about.
Go on to mention something specific about how it has helped you, or how you enjoyed the event. Be sincere, and make it clear how much you appreciate their time and effort.
You may want to mention the next occasion on which you hope to see them – though try not to be presumptuous. If you’re writing a thank you note for an initial interview, don’t act as though you’ve already been given the job!
End with “Yours sincerely” when writing to someone you don’t know well (an interviewer or acquaintance from another company). If you’re writing to your boss or manager, “Best wishes” or “Many thanks” might be an appropriate way to close your letter.
Example of a Business Thank You Note
There are some good examples at Business Thank You Note Samples, including this one:
As with a personal note, a business thank you letter needn’t be long. Indeed, since the recipient is likely to be busy, you should try to be concise and stick to the point. And make sure you double and triple proofread your letter – especially if it’s one you’ve sent after an interview, in the hopes of being hired. Early impressions really do count for a lot.
Read the full Article at: http://www.dailywritingtips.com/writing-a-thank-you-note/